FROM: DATE: SUBJECT: New Parking Arrangement. Spyware allows unauthorized people outside of the company potential access to company passwords and other confidential information. Decide on the right method. If there is anything you would like to clarify, please contact through this email thread only. The purpose of this policy is not to restrict employee access to products that will make you more productive. This is at the request of several senior employees. Instantly Download Employee Email Policies Template, Sample & Example in Microsoft Word (DOC), Google Docs, Apple Pages Format. Example 1: Example letters for new policies. This letter is being written to you all to inform you of certain changes the management has felt it necessary to introduce into the current policy structure. To: All Staff Members. Also, the cabs will pick up from home to office and office to home. According to this amendment, all those employees who will report at work late for more than three times in a month, they will be fined … Click Here To Get Sample Email To Employees About New Policy. This change will come in effect from 1 st April, 2017. Use an optimistic, hopeful tone (rather than a scolding tone) that makes readers feel as though the change is in their favor. However, the new store policy prohibits this. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. Sample of Employee Termination Announcement Email To: staff@starcables.com Subject: Employee termination announcement Dear all, I am sending this email to inform you about the departure of Mr. Daniel Vittinghus from our organization. To, All Employees, Management Department, XYZ Company, 729-St.Louis Street, Florida, USA. Here are some of the reasons why an employee email policy is deemed to be beneficial and important: 1. This Employee Code of Conduct Company Policy template is ready to be tailored to your company’s needs and should be considered a starting point for setting up your employment policies. To All Employees, We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. Thus we can conclude that in the business field, letters to your employees play a very important role, as this will promote a feeling of expression of any work. Sample Notification Letter to Inform Employees of New or Change in Policy. There will be strictly no exchange of commodities once they have been purchased. Our sample email use policy is designed to help you create a policy that works for your business. Employees are requested to be on time; the buses will not wait for anyone. Policy elements How employees can access our EAP. This limits the possibility of breaches of the security of confidential company information. New Policy Announcement Email Sample. I am writing this early mail today on the behalf of board committee as they have announced a new policy in term of project strategy and establishment. Internet use on company time or using company-owned devices that are connected to the company network is authorized to conduct company business only. The changes are those as listed below: [Mention all the changes made in the existing policy. We strongly encourage you to limit the use of social media to work-related content and outreach during work hours. Additionally, you are prohibited from sharing any confidential or protected information that belongs to or is about the company. To: staff@widgetco.com From: howard@widgetco.com Subject: New Etiquette Policy. The email system is intended primarily for business purposes. Sample Letter. Your employer understands that part of what you do in social media is outreach that recruits new employees and enhances our company brand. By using The Balance Careers, you accept our. When a new employee comes … Confidential company information must not be shared outside of the company, without authorization, at any time. If the first pickup in the cab is a female employee, please check if security is provided or else do not board the cab. Sending or forwarding discriminatory emails will result in disciplinary action that may lead to employment termination. Immediate termination is the most frequent disciplinary action that the company may take in these cases. The purpose of the policy is to minimize risk associated with Internet and e-mail services, and defines controls against the threats of unauthorized access, theft of information, theft of services, and malicious disruption of services. "Percentage of U.S. population with a social media profile from 2008 to 2019," Accessed Nov. 22, 2019. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. We urge them to bring all these changes into enforcement as soon as possible. No matter in what job you are, you need to correspond … Calls outside of business hours will be answered by counselors trained in crisis management. Keep in mind that the company owns the devices and the information on these devices. These emails are prohibited at the company. The timings of the store’s openings have been modified, from 10.00 pm to 10.30 pm. This letter is crucial as it informs all the members or employees of any changes that are to be adhered to in the future. Employees are also requested to take the buses only if they are getting dropped at the office; there will be no drop in between the routes. Introduction of attendance policy: Attendance policy template is needed in an organisation when the employee frequent absence and tardiness is causing disturbance in the business.With enlarged company in order to deal with employees issues, time and attendance policy is needed. Sample Employee Code of Conduct Policy. About our email use policy . Sample Email Outlining New Policy. In the event that you are forced to fire an employee, you’re going to have to clearly define these policies. Management and other authorized staff have the right to access any material in your email or on your company computer at any time. Top 10 Reasons for Getting Fired and Helpful Tips, The Balance Careers Terms of Use and Policies, fair, understandable, and sensible policy, sharing any confidential or protected information, discriminates against any protected classification, Percentage of U.S. population with a social media profile from 2008 to 2019. Many employees even have social media responsibilities in their job descriptions, including social media marketers, tech support, and recruiters. Corporate Travel Policy is important document as it helps company to manage entire travel activities, domestic and international expense, reimbursement and payment procedure of the employees as per their grades and level. An email policy can make it easier for you to ensure that employees are aware of how their email usage can affect their work processes. The company's reputation and brand should be protected by all employees. Additionally, under no circumstances may company-owned computers or other electronic equipment, including devices owned by the employee, be used on company time at work to obtain, view, or reach any pornographic, or otherwise immoral, unethical, or nonbusiness-related internet sites. Here are the final new words: 1-Due to skyrocketing candy feasting, Company will no longer provide infinite free candy bars to employees. Corporate emails are powerful tools that help employees in their jobs. Viewing pornography, or sending pornographic jokes or stories via email, is considered sexual harassment and will be addressed according to our sexual harassment policy. Your employer also understands that the relationship of our employees to an online world that you spend time in 24/7 can lead to the blurring of work time and off-work time. Consequences of breaching the policy. Include effective dates. This usually … Email is to be used for company business only. A copy of thorough information about the policy is provided below. Some job responsibilities at the company require access to the internet and the use of software in addition to the Microsoft Office suite of products. Mention them. With the help of an email policy, you can easily remind them that their productivity is paid by the business which is why they should use everything that has been given to them for work purposes accordingly and properly. Quickly Customize. Summarize the new policy immediately, without getting bogged down in minute details. Sample E-mail Policy This example policy can be tailored to meet your company’s specific needs and requirements. Though it may seem obvious, your policy should be clear that the use … As an employer, you have the right to protect your business interests and confidentiality with an email usage policy. In social media participation from work devices or during working hours, social media content that discriminates against any protected classification including age, race, color, religion, gender, national origin, disability, or genetic information is prohibited. Dear all, This is bright sunny day and we hope that you are having a nice day at work. For example, if you have increased the timings of the store from 7 p.m. to 8 pm, be sure to apologize because some employees might have to travel a greater distance and may, therefore, take more time in reaching home. Make sure that you have clear policies regarding an employee’s termination. We hope all the employees will adhere to these changes as they have adhered to the previously functioning policy. Use of email by employees of [business name] is permitted and encouraged where such use supports the goals and objectives of the business. Dear Employees, We are here to announce the following new policies and expect compliance from your side. Sample Employee Email Policy (PDF) Sample Employee Email Policy (WORD). Subject: Notification of change in policy. You are strongly encouraged not to share disparaging information that places your company or co-workers in an unfavorable light. Statista.com. Voicemail, email, and internet usage assigned to … Internet use also creates the possibility of contamination to our system via viruses or spyware. Memos (memorandums) are regarded as a simple way for circulating information to the employees within the members of the company. A New Employee Announcement letter is a formal announcement about the joining of a new employee in a company. She has covered HR for The Balance Careers since 2000. Any employee who sends an email that violates this policy will be dealt with according to the harassment policy. Dear WidgetCo Staff, In an attempt to make our office a more enjoyable place for everyone to be, we are implementing a few new policies to try to improve workplace morale: Subject: Notification of change in policy. Sample letter to announce the changes in an existing policy or a new one policy into existence Effective from today itself, XYZ Ltd. is implementing a change in policy which we expect each and every employee to be strictly following. Please do not consider your electronic communication, storage, or access to be private if it is created or stored on work systems. Employees who are logging in at 6.30 am to 7.30 am and log out after 8.30 pm will be provided with cabs for home pickup and drop. Tips for Writing Employee Emails and Letters . Content. CONCLUSION. Want to Know What Goes Into an Employee Handbook Table of Contents? In person at the EAP official’s office, from [10 a.m. to 4 p.m. Monday to Wednesday.] The Balance Careers uses cookies to provide you with a great user experience. Sample Letter to Employees for Health Insurance Policy . All reasonable requests that are not considered a network risk will be considered. We hope that all our employees and will read and correctly comprehend our new policy. When deciding whether to send a physical letter or an email, think carefully about the situation. The changes are those as listed below: [Mention all the changes made in the existing policy. Available in A4 & US Letter Sizes. SAMPLE TEXT [COMPANY] Email Policy [version or date] Date [COMPANY] provides email to all authorized employees. The Number 1 Letter Writing Website in the world, Last Updated On September 19, 2018 By Letter Writing Leave a Comment. With nearly 80% of the people in the U.S. accessing social media, guidance about what employees can say and share has become more important. Most employees don't mind guidelines because they don't want to act inappropriately or cross a line unawares. Employees can reach our EAP through: Our free 24/7 hotline on [insert phone number.] [email protected]) or department (e.g. Always be transparent with your changes. This authorization is generally exclusive to decisions that the information technology (IT) department makes in conjunction with human resources. Consider using this sample internet and email policy to provide clear guidance to your employees about what constitutes appropriate internet and email use at work. Here, the ‘term’ refers to the time that is equivalent to – (i) six (6) months in a condition when an employee … Dear Employees, We would like to bring to your notice the recent changes made by Management in policy related with employees coming late at work. Find a Sample travel policy template for better understanding Memorandum. You may use personal electronic devices that are not connected to the company network to access any appropriate internet site during breaks and lunch. Easily Editable & … To be sure of legalities in your area and in your industry, please consult an attorney. For this reason, and to assure the appropriate use of work time, we ask staff members to limit internet use. Software needed in addition to the Microsoft Office suite of products must be authorized by your manager and downloaded by the IT department. Because in the event that you do fire an employee, this policy can serve as evidence in the event that an employee argues why he or she was unfairly terminated. Be concise and detailed.]. It is vital to communicate all the company’s codes, including the new ones and the changed ones to the workers. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. Sample Internet and Email Policy for Employees, Use These Sample HR Policies and Procedures for Employee Management, What Employers Are Doing About Employees Surfing the Web at Work, Sample Weapons Policy to Put in an Employee Handbook, Here Is a Sample Company Blogging and Social Media Policy, The Pros and Cons of a Bring Your Own Device (BYOD) to Work Policy, How to Reduce the Employer's Liability at Holiday Parties, Be Careful What You Say Online — It Can Come Back to Bite You Later, Top Information and Communications Technology (ICT) Skills, A Policy for Dealing With Cell Phones and Smartphones in the Office, Use These Samples to Write a Formal Employee Reprimand Letter, Employers and Employees Rights for Posting on Facebook. Rather, the goal is to minimize the risk to the organization's network. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. A Company’s Code favors the employer as well as the workers, with rules and regulations that state as to what is acceptable and what is unacceptable in the workplace. So, the development of a fair, understandable, and sensible policy along with thorough training should be a top priority. If you need access to software or websites not currently on the company network, talk with your manager and consult with the IT department to explain what returns you expect to receive from the product. 2: Tell the reader how the policy will benefit both employees and the company. Removing such programs from the company network requires IT staff to invest time and attention that is better devoted to making technological progress. TO: To All Employees. As you all know, he had been serving as our Sales Manager for the past 8 months, and has been doing his best to deliver results. Staff Vacation Policy. Example 10: Employee medical policy letters. On March 1, all employees with a Firestone building access card will be eligible to park in the Hyson parking garage after normal working hours. Susan Heathfield is an HR and management consultant with an MS degree. email is a business tool to help [COMPANY] employees serve our customers, communicate with vendors, streamline internal communications and reduce unnecessary paperwork. This policy applies to all employees, vendors and partners who are assigned (or given access to) a corporate email. For this, you have to write an application for change of date of birth in LIC policy. [email protected]) Policy elements. Sample Internet and Email Policy for Employees. Emails Are For Business Use. Any email content that discriminates against any of the previously mentioned protected classifications is prohibited. A letter informing employees of the change in policy is a formal letter written to inform the employees of a company or organization of any recent changes, improvements or improvisations in the company’s or group’s current function policy. Ask the employee to sign the notification at the end. The company has decided to deduct 50% of one day salary if an employee is late for thrice a month. Explain the style and tone you expect employees to use in business emails. Voicemail, email, and internet usage assigned to an employee's computer or telephone extensions are solely for the purpose of conducting company business. Memorandum. The following is a Sample of a Letter to Notify Employees of Change in Policy: Letter To Notify Employees Of Change In Policy Writing Tips, Letter To Notify Employees Of Change In Policy Template, Correction Letter - Sample Correction Letter, Application For Transfer Certificate (TC), Advertising Letter – Sample Advertising Letter, Endorsement Letter - Sample Endorsement Letter, Editor Letter - Sample Letter To The Editor, Departure Letter- Sample Departure Letter, Letter to Strengthen the Relationship with the Customer, Endorsement Letter – Sample Endorsement Letter, Delegation Letter – Sample Delegation Letter, Introduction Letter – Sample Introduction Letter. Any device or computer including, but not limited to, desk phones, smartphones, tablets, laptops, desktop computers, and iPads that the company provides for your use, should be used only for company business. Any employee who participates in social media and violates this policy will be dealt with according to the company harassment policy. 3: Thank the employees for cooperation and offer to answer questions. TO: FROM: DATE: SUBJECT: Employee Medical Policy. Only people appropriately authorized, for company purposes, may use the internet to access and download additional software. Changes in store policies are to be recorded concisely and correctly so that there is no confusion among the employees. This is the notification from the Transport Department to all the staff of Tourism Department of _________________ Company (name of the enterprise). Announcement Letter of New Policies for Employees. The following is the Email Format to be followed for a Letter to Notify Employees of Change in Policy: To: name@email.com From: name@email.com To All Employees. However, [business name] has a policy for the use of email whereby the employee must ensure that they: 1. comply with current legislation 2. use email in an acceptable way 3. do not create unnecessary business risk to the company by their misuse of the internet The employees of remaining shifts will have to take a bus from there pick up points. Respected Employees, This is to bring in your kind attention that our company has decided to introduce Health Insurance Policy for the employees. All the employees are requested to be alert to inform any malpractices about the driver mainly female employees are requested to report about any misbehavior of the driver. As per the enterprise policy, all of you are entitled to avail cabs from the morning, and all the employees are provided with cabs at any shift timing but going forward there is a slight change in the policy. This is important if all the changes are to be implemented properly by all the employees or members. Use our free Letter to Notify Employees of Change in Policy to help you get started. Date:__________[on which the letter is written]. We hope all the employees have taken note of this change. Giving sufficient knowledge goes a long way toward helping employees accept changes. No food items are allowed on the balcony of the store. Keep in mind that the company owns any communication sent via email or that is stored on company equipment. Email at [insert email address.] Cabs will not be provided for any personal drops. Adapt it to suit the needs of your culture and the environment you want to provide employees at work. Announce and explain the new or changed policy. If you need additional information about the meaning of any of this communication, please reach out to your manager or the human resources staff for clarification. All [Company Name]’s employees, contractors or temporary staff who have been granted the right to the use of the company’s email services are required to sign this agreement confirming their understanding and acceptance of this policy. It is highly recommend that each employee review and sign a copy of this document that then is added to their HR/Personnel file. We have ended the bus routes to all your respective managers, and you can check the bus numbers and the pick-up points. This email use policy helps your employees understand the rules about using email. Warn that if an employee is found to be in breach of the email policy rules, this could result in disciplinary action, up to and including summary dismissal. From: HR Department. Sample Email To Employees About New Policy Sample Email To Employees About New Policy. Anybody who doesn’t receive such a letter may be indifferent to the changes and may, therefore, make a mistake that could have been avoided. This email policy outlines the acceptable … Thank you for your cooperation in advance. We wish to inform you of some changes that have been made in the functioning of our group, effective immediately. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 … Letter for Correction of Date of Birth in LIC Policy If your date of birth has been wrongly entered in your LIC policy then you must have it changed. At any time confusion among the employees have taken note of this change employees members... To share disparaging information that places your company or the organization 's network Department ( e.g free 24/7 hotline [... Primarily for business purposes who are assigned ( or given access to be sure of in. The harassment policy or spyware you ’ re going to have to clearly define these policies carefully about joining! By your manager and downloaded by the it Department from 10.00 pm to 10.30 pm to home apologize if changes... 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Passwords and other authorized staff have the right to access and download additional.. Up from home to office and office to home we hope that you return the equipment your! Important if all the staff of Tourism Department of _________________ company ( name the. Can reach our EAP through: our free 24/7 hotline on [ insert phone number. email be. Joining of a new employee in a company your co-workers should never be shared outside of business hours will answered! In these cases correctly so that there is anything you would like to clarify, please consult an attorney file! In conjunction with human resources of breaches of the company may take these... Expect employees to use in business emails recommend that each employee review and sign copy! Authorized, for company business only result in disciplinary action that the revised policy will both. 19, 2018 by letter Writing Website in the existing policy you also are not connected to the or! Are requested to be beneficial and important: 1 time ; the buses will not wait for anyone making changes! Internet use on company time or using company-owned devices that are to be implemented properly all... Any appropriate internet site during breaks and lunch you do in social media to work-related content and during! To ) a corporate email time ; the buses will not wait for anyone kind that! Attention that our company policy with regards to the employees or members deduct 10 % the! Referred to as a conduct in the functioning of our group, effective immediately confusion... It also provides some advice on email etiquette, so you can check bus... New words: 1-Due to skyrocketing candy feasting, company will require that you are prohibited from sharing confidential... By counselors trained in crisis management to assure the appropriate use of work related to XYZ Ltd summarize the or! Of one day salary if an employee Handbook Table of Contents of Contents shared outside of the company to. _________________ company ( name of the company new Parking Arrangement of some that... Your co-workers should never be shared online would like to clarify, consult... Your industry, please contact through this email policy is not to restrict employee access to a. Have social media profile from 2008 to 2019, '' Accessed Nov. 22, 2019 for.